Reporting can mean many things in the manufacturing and recycling industries. Technology and customer requests can span a large spectrum of reports. The most important thing to remember in any report is that you are providing data that is important to your customers and to you. This can help improve relationships with customers, employees, and especially our vendors. We value efficiency, effectiveness, and most of all - we value our teams and customers, which includes our vendors. We focus on creating processes and strategies that will create the most positive experience between our employees and vendors.
At Quincy Recycle we pride ourselves on providing our vendors with the most detailed and efficient reporting to help us both be better business partners for each other. So what does that reporting look like? Let us show you.
When we talk about reporting, we are talking about the processes that allow the most effective communication between all of our functioning parties - vendors and employees alike. Reporting is a great way to compile information during things like ongoing projects and long-term vendor relationships, and most importantly, keep that information organized and presented to our vendors in a way that works for them.
Our most utilized reporting processes are landfill diversion reports, multiple location reports, and excel reports. The types of reporting vary depending on the vendor and their needs. For example, when a truck load comes in from a food manufacturer vendor, they unload it, report what was on the delivery, deliver that to the Account and Logistics Coordinator, and that ALC then creates a receiving report. A receiving report is a formal document of everything that was on that load by commodity, weight, price, etc., and that is all ultimately sent to the vendor in the format that makes the most sense for them specifically.
Some vendors prefer a more intensive form of recorded information, while others prefer no additional recording at all and would like to receive the invoice that comes with the payment. Some vendors get the whole receiver, some want a weekly report. For specific industries, they may just want the weights in commodities, not the rebate, with a download of the quarterly update in Excel with a commodity breakdown.
Whichever way you prefer your reporting is ready to be executed by our team - end of story.
Reporting is very important to us here at Quincy Recycle, as it has become a highly valued practice amongst our Account and Logistic Coordinators. Creating reports, and maintaining those reports, not only improves our accuracy, but it also builds the relationships that we strive for with our vendors.
Not only is reporting important for this reason, but it also allows us to properly analyze information such as how many tons/pounds were pulled out of a landfill and introduced into a recycle or reuse stream. That material or waste did not go into a landfill, which is now a part of the reporting that the vendor will be able to utilize, as well as Quincy Recycle.
Reporting can look different depending on the vendor. We are focused on creating a reporting process that fits each vendors’ needs, as it is not a one size fits all industry! Some clients prefer weekly reporting, while others may only prefer end of month reports.
In terms of who utilizes our reporting processes, as well as why they would need them, let us show you a few examples.
- A food manufacturer vendor that requires a monthly statement for all commodities shipped, weighed, and paid for by Quincy Recycle.
- A soda and beverage company that requires them to use their report format with market pricing on the 7th day of every month.
- A contract packager that wants us to aggregate eight locations into one monthly report which includes all regions of the US.
- A meat and poultry processor that needed a monthly report for landfill diversion while still focusing on the recyclables volume amount.
Our primary focus in terms of proper reporting comes down to one thing: listening. Asking questions and hearing what the needs of our vendors are is the foundation of our reporting processes.
Overall, we strategize by asking the client questions on how they would like to see the reporting, and then following up with questions once they see the reporting to ensure that it matches their needs. We want to make it easy to do business with Quincy Recycle, which is why we are adamant to customize and cater the reporting to the vendors’ needs, whatever that may entail.
Have questions about improving your reporting processes? Contact us today.